Submission of a Tender, Indicative Tender, Request to Participate and Others

Submission of an unencrypted tender

1. In the tender form, in the "Information about the submission" section, the submission name is automatically pre-filled but it can be changed. Changing the tender’s name is not visible to the contracting authority and is solely for your better orientation. Information about encryption is also provided here.

2. In the "Details of the tender" section, fill in the tender price and, in the "Files" section, attach the necessary documents.

3. If the contracting authority reserves the right to "Disclosure of the tender price or life cycle costs" in a way that their separate disclosure will be possible only after the evaluation of quality criteria, there will be two sections for uploading files in the tender form. In the first section, upload only files related to the tender price or life cycle costs. In the second section, upload all other files that do not contain the tender price or life cycle costs.

4. If the tender is submitted by multiple economic operators, please record this fact in the "Association of economic operators" section.

5. After filling in all the necessary data, you can have your submission checked before sending it by clicking on "Check submission" at the bottom of the tender form.

6. After filling in the tender form, confirm the tender submission by the "Send" or "Sign and send" button. With the latter option, the NEN system will prompt you to insert the signature certificate. In this case, it is necessary to have the signature add-ons (for download here).

7. Subsequently, a notification will appear where you need to confirm the submission by pressing the "Yes" button.

8. Then, information along with a list of the attachments and submission date and time will be displayed.

9. After sending the tender, the submission date will be recorded on the form, the message "The tender has been submitted." will appear, and the "Withdraw the submission" button will be displayed.

10. In the list of submissions, there is an overview of all submissions made available. The NEN system does not allow the submission of multiple tenders in one procurement procedure.

Submission of an encrypted tender, request to participate, indicative tender

1. After displaying the form, you will be automatically prompted to enter a password for encrypting the record - it is your arbitrary internal password (in case that you will create a draft and finish the submission later, it will be necessary to enter the password again). The encryption of the tender with the certificate from the contracting authority occurs automatically only when submitting the tender.

2. In the tender form, in the "Information about the submission" section, the submission name is automatically pre-filled but it can be changed. Changing the tender’s name is not visible to the contracting authority and is solely for your better orientation. Information about encryption is also provided here.

3. In the "Details of the tender" section, fill in the tender price and, in the "Files" section, attach the necessary documents.

4. If the contracting authority reserves the right to "Disclosure of the tender price or life cycle costs" in a way that their separate disclosure will be possible only after the evaluation of quality criteria, there will be two sections for uploading files in the tender form. In the first section, upload only files related to the tender price or life cycle costs. In the second section, upload all other files that do not contain the tender price or life cycle costs.

5. If the tender is submitted by multiple economic operators, please record this fact in the "Association of economic operators" section.

6. After filling in all the necessary data, you can have your submission checked before sending it by clicking on "Check submission" at the bottom of the tender form.

7. After filling in the tender form, you will confirm the tender submission by the "Send" or "Sign and send" button. With the latter option, the NEN system will prompt you to insert the signature certificate. In this case, it is necessary to have the signature add-ons (for download here).

8. Subsequently, a notification will appear where you need to confirm the submission by pressing the "Yes" button.

9. Encryption is done automatically, the NEN system pre-fills the encryption certificate from the contracting authority, and you only need to click on the "Encrypt" button.

10. Then, information along with a list of the attachments and submission date and time will be displayed.

11. After sending the tender, the submission date will be recorded on the form, the message "The tender has been submitted." will appear, and the "Withdraw the submission" button will be displayed.

12. In the top toolbar, information about the used encryption certificate can be displayed for the encrypted tender. This information is available only until the contracting authority opens the tenders.

13. In the list of submissions, there is an overview of all submissions made available. The NEN system does not allow the submission of multiple tenders in one procurement procedure.

Submission for lots

If a public contract is divided into lots, you must make a separate submission for each lot. Select the lot you are interested in, complete the form, and send the submission. Then select the next lot and repeat the process.

Subsequently, through the economic operator’s actions, select if you want to submit a tender/ request to participate/ indicative tender/ preliminary interest. A list of all lots will be displayed.

Multi-phase procedure for a public contract divided into lots

If you are participating in another phase within a multi-phase procedure - you initially submitted, for example, a request to participate and now, in the next phase, you are submitting a tender - the submission is done through the procedure details. The option "Submit a tender" is no longer available under the "Economic operator’s actions" button. In this case, it is necessary to display the specific lot of the public contract in the "Lots of the public contract" folder using the "i" icon. Here, under the option "Economic operator’s actions" in the top toolbar, you need to select "Submit a tender".

Submission of a tender for individual items

In the case where the contracting authority has determined, during specification the procurement procedure, that the subject-matter items of the public contract will also serve as items of the tender, you will fill in prices for individual items when submitting the tender. You can fill in the prices directly in the "All" folder or in individual folders if specified by the contracting authority.

After filling in the prices for all items in the tender, the NEN system will automatically calculate the total tender price. You can insert the prices by downloading all items into MS Excel, filling in the downloaded file outside the NEN system, and then importing back into the NEN system. To download items into MS Excel, click on the "Export" button, and to upload the filled file, click on the "Import" button. This action can be repeated until the moment of submitting the tender.

The process of inserting file attachments and completing the submission is completely identical to the usual submission process.

Submission of a request to participate in an established DPS

1. Search for the "Dynamic Purchasing Systems" tile and click on the DPS for which you would like to submit a request to participate.

2. The DPS details will appear.

3. On this form, click on the option "Economic operator’s actions" and select "Submit a request to participate".

4. After displaying the form, you will be automatically prompted to enter a password for encrypting the record - it is your arbitrary internal password (in case that you will create a draft and finish the submission later, it will be necessary to enter the password again). The encryption of the request to participate with the certificate from the contracting authority occurs automatically only when submitting the request.

5. In the form, in the "Information about the submission" section, the submission name is automatically pre-filled but it can be changed. Changing the request’s name is not visible to the contracting authority and is solely for your better orientation. Information about encryption is also provided here.

6. In the "Details of the request to participate" section, you will attach the necessary documents.

7. After filling in all the necessary data, you can have your submission checked before sending it by clicking on "Check submission" at the bottom of the form.

8. After filling in the form, you will confirm the submission by the "Send" or "Sign and send" button. With the latter option, the NEN system will prompt you to insert the signature certificate. In this case, it is necessary to have the signature add-ons (for download here).

9. Subsequently, a notification will appear where you will confirm the submission by pressing the "Yes" button.

10. Encryption is done automatically, the NEN system pre-fills the encryption certificate from the contracting authority, and you only need to click on the "Encrypt" button.

11. Then, information along with a list of the attachments and submission date and time will be displayed.

12. After sending the request to participate, the submission date will be recorded on the form, the message "The request to participate has been submitted." will appear, and the "Withdraw the submission" button will be displayed.

13. In the top toolbar, information about the used encryption certificate can be displayed for the encrypted request to participate. This information is available only until the contracting authority decrypts the submission.

14. In the list of submissions, there is an overview of all submissions made available. The NEN system does not allow the submission of multiple requests to participate.

Once the contracting authority includes the economic operator in the DPS, the DPS you selected will be displayed under the “My DPS” folder.

Variants of indicative tenders/ tenders

If the contracting authority allows submitting variant indicative tenders or tenders, you can create multiple tender variants within a single electronic submission by clicking on the "Add a variant" button. Forms for individual variants are identical. The process of inserting file attachments and completing the submission is completely identical to the usual submission process.

Invitation to supplement a tender

1. Search for the relevant procurement procedure and select the option "Submit a supplement to a tender" (this can also be done through the tile with the same name).

2. In the form, in the "Information about the submission" section, the submission name is automatically pre-filled but it can be changed. Changing the tender’s name is not visible to the contracting authority and is solely for your better orientation. Information about encryption is also provided here.

3. In the "Details of the tender" section, attach the necessary documents.

4. The process of completing the submission is completely identical to the usual submission process.

Invitation to provide performance

1. Search for the relevant procurement procedure and select the option "Acceptance of the invitation" or "Refusal to acceptance of the invitation" depending on the action you want to perform.

2. Based on the selected action, a new message will be created with the corresponding message type. After filling in the form, confirm by the "Send" or "Sign and send" button. With the latter option, the NEN system will prompt you to insert the signature certificate. In this case, it is necessary to have the signature add-ons (for download here).

3. Then, an informative notification about the successful submission will be displayed, and the NEN system will fill in the send date.

Invitation to submit a draft contract

In this case, it depends on how the contracting authority wishes the draft contract to be submitted (this information should be provided in the invitation). If the contracting authority has specified that they want to receive the draft contract via the NEN system, it is sufficient to create a new message.

Market research - provide a response

1. Search for the relevant procurement procedure and select the option "Provide a response".

2. The "Provide a response" form is displayed. The sections "Message header" and "Message text" are already pre-filled in this form (you can modify the texts).

3. In the "Attachments" section, you can upload the necessary document/s. You can send the submission by the "Send" or "Sign and send" button. With the latter option, the NEN system will prompt you to insert the signature certificate. In this case, it is necessary to have the signature add-ons (for download here).

4. After sending, the submission date will be recorded, and you will see a green message stating "The message has been successfully delivered".

Submission of a design and documents

1. Search for the relevant procurement procedure and select the option "Submit a design".

2. After displaying the form, you will be automatically prompted to enter a password for encrypting the record - it is your arbitrary internal password (in case that you will create a draft and finish the submission later, it will be necessary to enter the password again). The encryption with the certificate from the contracting authority occurs automatically only when submitting the design.

3. In the form, in the "Information about the submission" section, the design name is automatically pre-filled but it can be changed. Changing the design’s name is not visible to the contracting authority and is solely for your better orientation. Information about encryption is also provided here.

4. In the "Details of the design" section, upload files.

5. If the design is submitted by multiple economic operators, please record this fact in the "Association of economic operators" section.

6. After filling in all the necessary data, you can have your submission checked before sending it by clicking on "Check submission" at the bottom of the form. After filling in the form, you will confirm the submission by the "Send" or "Sign and send" button. With the latter option, the NEN system will prompt you to insert the signature certificate. In this case, it is necessary to have the signature add-ons (for download here).

7. Subsequently, a notification will appear where you need to confirm the submission by pressing the "Yes" button.

8. Encryption is done automatically, the NEN system pre-fills the encryption certificate from the contracting authority, and you only need to click on the "Encrypt" button.

9. Then, information along with a list of the attachments and submission date and time will be displayed.

10. After sending the design, the submission date will be recorded on the form, the message "The design has been submitted." will appear, and the "Withdraw the submission" button will be displayed.

11. In the top toolbar, information about the used encryption certificate can be displayed for the encrypted design. This information is available only until the contracting authority decrypts the designs (opens the designs).

12. In the list of submissions, there is an overview of all submissions made available. The NEN system does not allow the submission of multiple designs.