Folders of a Procurement Procedure
The scope of displayed information about a procurement procedure corresponds to the information recorded about the procurement procedure in the NEN system through actions taken by the contracting authority. If the NEN system does not contain information for a particular folder, this folder will not be displayed at all.
Information
The "Information" folder contains a list of the most important information about the procurement procedure, with the option to view detailed information about the contracting authority and the contact person through the "i" icon. All data is always displayed, even though it may not be filled in or published, with the exception of the date of cancellation.
The folder is divided in these information sections - Basic information, Subject-matter and performance, Submission specifications, Publication records, Subject-matter items (if the contracting authority has set subject-matter items).
Lots
This folder is displayed if the procurement procedure is divided into more lots. Clicking the "Lots of the Public Contract" folder shows a list of individual lots. By clicking on the "i" icon, you can view detailed information about the record.
In the detail of a specific lot, the NEN system displays the same tabs, "Information" and "Result", as for the entire procurement procedure. The name of the lot is indicated in the breadcrumb navigation.
Procurement documents
The procurement documents include not only a document labeled as "Procurement documentation" but all documents containing award criteria, including published forms (see Section 28 (1)(b) of the ZZVZ).
The folder is always displayed and consists of the sections "Procurement documentation" and "Specifically disclosed documents" which are shown only when they contain documents.
All lists of documents in this folder provide the "Download all attachments" button for bulk download of documents. Detailed information about each document can be viewed by clicking the "i" icon.
If a NEN System User requests access to procurement documentation or any other document, these documents will appear in the procurement procedure details in the "Specifically disclosed documents" section. You will also be informed about the access to procurement documentation or other documents via the internal mailbox and external notification to your email if you have it enabled.
Explanation of the procurement documents
A NEN System User has the option to request an explanation of the procurement documents, or the contracting authority may voluntarily publish such an explanation without a request (see Section 98 of the ZZVZ).
The folder is displayed if at least one explanation of the procurement documents has been published or sent. The provided explanations are shown on the form below, and to download attachments, it is necessary to view the details of the explanation using the "i" icon.
Directly on this folder, you can create a new „Request to explain the procurement documents”.
Result
The folder is displayed in case that the contracting authority has published information about the result. There are more sections in this folder (the respective section will appear only if the contracting authority has published the information or document which belongs to the relevant folder) - Economic operator with whom the contract has been concluded, Published documents, List of participants, Price actually paid in each year of performance.
