Registration of a Czech Supplier (Economic Operator)
Would you like to participate in tender procedures? Do you supply supplies, provide services, or execute works as a legal or natural person? Do you want to receive information about new public contracts? Are you going to administrate public contracts for a contracting authority as an external administrator? Perform the registration as a supplier (economic operator).
Documents required for registration
document proving the existence of the given organization (a copy of an entry in the Commercial Register, law, founding document, organization status, etc.),
the document must not be older than 14 days before the date of sending the registration application,
the applicant is authorized to submit the document in a plain copy if it is available for inspection in the official register on the website, with a link provided in the relevant field of the registration form. If not, the document must be secured with a valid guaranteed electronic signature based on a qualified certificate for electronic signatures or a qualified electronic signature or an authorized conversion,
completed and electronically signed Registration Form available for download from the "Files for Download" section,
in case that you will act as an external administrator, it is necessary to attach a declaration of an external administrator, available for download in the "Files for Download" section. It is displayed only if the checkbox "The supplier will externally represent the contracting authority in the award of public contracts" is set to a "tick",
if you do not have an organization ID number (IČO) or operate under a different authorization, it is necessary to submit a document in which the registering entity confirms the veracity of the provided data and their identity. This document can be downloaded from the "Files for Download" section. It is displayed only if the option "I do not have "Organisation ID number"" is set to a "tick".
Filling in the application for registration
To confirm whether you are already registered in the NEN system, please take a look into the Register of suppliers.
To initiate registration in the NEN system, start by selecting Registration and then choose the category of the registered entity.
The list of mandatory fields may vary depending on the specific information provided by the applicant. Registration is completed by submitting the application. You must attach the completed and electronically signed Registration Form and other required documents marked as mandatory to your application.
For proper registration, it is necessary to fill in all mandatory fields marked with an asterisk. It is important to provide the correct email address to which a verification link will be sent.
The submission of the registration application can be performed after completing all mandatory fields and agreeing to the conditions of registration.
Successful submission of the application for approval will be confirmed by the message "The registration application has been sent". This message includes information about the email to which the verification link has been sent and its validity period.
Please note that registration into the NEN system is not possible without email verification. The validity of the sent link is 24 hours.
Other information
Detailed description of individual parts of the registration application
Contact details of the entity’s administrator
Here, you should provide the person who will have access to the NEN system. After the registration application is approved, login credentials will be sent to the email address provided. The NEN system will grant this person administrator permissions to manage data in the entity's registration, manage individuals, and user permissions.
Basic info
In a situation when you are performing registration in the English language and the registered office of your organization is based in the Czech Republic, after filling in the "organization ID number" box and clicking outside the "organization ID number" box (anywhere else on the page), the NEN system will automatically complete the entity's information from the Basic Registers of the Czech Republic within the sections "Basic info" and "Registered office/ place of business".
In cases where the information is incorrect or incomplete, you have the option to manually update the details. The accuracy of the information will be verified as part of the registration assessment. Choose the option "I want to change data from ROS", and then the NEN system will allow you to edit the data retrieved from the ROS (The Basic Register of Legal and Natural Persons of the Czech Republic).
If you will act as an external administrator (an external administrator is a person who administers public contracts on behalf of the contracting authority), check the checkbox "The supplier will externally represent the contracting authority in the award of public contracts" to a "tick". If you will only submit tenders for public contracts, leave the option empty.
Registered office/ place of business
After filling in the "organization ID number" box in the previous step, the NEN system will automatically complete the entity's information from the Basic Registers of the Czech Republic.
Subject contact details
Please provide the entity’s contact details, including a general phone number and email address. This information will be displayed in the register of suppliers.
If you set the checkbox "I am interested in creating registration also in the test environment" to a "tick" and your registration on the production environment is approved, an account will be automatically created in the test environment as well.
Documents
In case that the documents are not attached to the registration application or are incomplete, you will be prompted to provide them via email. The range of the required documents may vary depending on the previous selections.
Completion of registration and password setting
Information regarding the approval or rejection of registration in the NEN system is governed by the time limits specified in the NEN System Operating Rules. An informational email about the approval/ rejection of registration will be sent to the email address provided in the "Administrator of the entity contact details" section. In case of registration approval, you will receive another email with a confirmation link.
Please note that the provided link has a limited validity period. If the entity does not perform the confirmation within 7 calendar days, it is necessary to contact the NEN System Operator via the NEN System User Support.
The username is automatically generated by the NEN system and cannot be changed. The username consists of the initial letters of the first name, last name, and organization name.
The password format is subject to the security policy of the NEN system. After setting the password, complete the confirmation by selecting "Odeslat"/ "Send".
The language of this section can be changed into English in the upper right corner.
You can now log in to the NEN system and perform the necessary tasks.