Joint Submission

Do you intend to procure public contracts along with other contracting authorities? This means demanding supplies, services, or construction works for multiple contracting authorities who made the agreement based on a written contract? Are you going to repeatedly award public contracts through joint submission? In such a case, perform the registration for joint submission.

Documents required for registration

document proving the existence of the given organization (law, founding document, organization status, a copy of an entry in the Commercial Register, etc.),
- the document must not be older than 14 days before the date of sending the registration application,
- the applicant is authorized to submit the document in a plain copy if it is available for inspection in the official register on the website, with a link provided in the relevant field of the registration form. If not, the document must be secured with a valid guaranteed electronic signature based on a qualified certificate for electronic signatures or a qualified electronic signature or an authorized conversion,
document proving the authorization of the given person to represent the organization (appointment letter, mayoral election),
- the applicant is authorized to submit the document in a plain copy if it is available for inspection in the official register on the website, with a link provided in the relevant field of the registration form. If not, the document must be secured with a valid guaranteed electronic signature based on a qualified certificate for electronic signatures or a qualified electronic signature or an authorized conversion,
joint submission (joint procurement) agreement,
completed and electronically signed Registration Form available for download from the "Files for Download" section,
if you do not have an organization ID number (IČO) or operate under a different authorization, it is necessary to submit a document in which the registering entity confirms the veracity of the provided data and their identity. This document can be downloaded from the "Files for Download" section. It is displayed only if the option "I do not have "Organisation ID number"" is set to a "tick".

Filling in the application for registration

The registration is performed by the lead member within the framework of joint submission and provides information on behalf of their organization. During registration, you can attach the joint procurement agreement, specify the name of the joint procurement, and provide a brief description of the mode of operation. The applicant will enter other members of the association into the NEN system after completing the registration.

To confirm whether you are already registered in the NEN system, please take a look into the Register of contracting authorities.

To initiate registration in the NEN system, start by selecting Registration and then choose the category of the registered entity.

The list of mandatory fields may vary depending on the specific information provided by the applicant. Registration is completed by submitting the application. You must attach the completed and electronically signed Registration Form and other required documents marked as mandatory to your application.

For proper registration, it is necessary to fill in all mandatory fields marked with an asterisk. It is important to provide the correct email address to which a verification link will be sent.

This type of registration is currently used only by Czech entities and therefore is not translated into English. If you are a foreign entity interested in this type of registration, please contact the NEN System User Support.

The submission of the registration application can be performed after completing all mandatory fields and agreeing to the conditions of registration.

Successful submission of the application for approval will be confirmed by the message "The registration application has been sent". This message includes information about the email to which the verification link has been sent and its validity period.

Please note that registration into the NEN system is not possible without email verification. The validity of the sent link is 24 hours.

Other information

Detailed description of individual parts of the registration application

Contact details of the entity’s administrator

Here, you should provide the person who will have access to the NEN system. After the registration application is approved, login credentials will be sent to the email address provided. The NEN system will grant this person administrator permissions to manage data in the entity's registration, manage individuals, and user permissions.

Basic info of the lead member within the joint submission

After filling in the "IČO" (organization ID number) box and clicking outside the "IČO" box (anywhere else on the page), the NEN system will automatically complete the entity's information from the Basic Registers of the Czech Republic within the sections "Základní informace" and "Sídlo/ místo podnikání".

In cases where the information is incorrect or incomplete, you have the option to manually update the details. The accuracy of the information will be verified as part of the registration assessment. Choose the option "Chci změnit údaje načtené z ROS", and then the NEN system will allow you to edit the data retrieved from the ROS (The Basic Register of Legal and Natural Persons of the Czech Republic).

Registered office/ place of business

After filling in the "IČO" box in the previous step, the NEN system will automatically complete the entity's information from the Basic Registers of the Czech Republic.

Entity contact details

Please provide the entity’s contact details, including a general phone number and email address. This information will be displayed in the register of contracting authorities.

If you set the checkbox "Mám zájem o vytvoření registrace i na testovací prostředí" to a "tick" and your registration on the production environment is approved, an account will be automatically created in the test environment as well.

Contracting authority lead member of joint submission category

Choose the category of the contracting authority pursuant to Section 4 of the Act No. 134/2016 Coll., on Public Procurement.

Documents

In case that the documents are not attached to the registration application or are incomplete, you will be prompted to provide them via email. The range of the required documents may vary depending on the previous selections.

Completion of registration and password setting

Information regarding the approval or rejection of registration in the NEN system is governed by the time limits specified in the NEN System Operating Rules. An informational email about the approval/ rejection of registration will be sent to the email address provided in the "Kontaktní údaje administrátora subjektu" (Contact details of the entity’s administrator) section. In case of registration approval, you will receive another email with a confirmation link.

This email is currently available only in the Czech language.

Please note that the provided link has a limited validity period. If the entity does not perform the confirmation within 7 calendar days, it is necessary to contact the NEN System Operator via the NEN System User Support.

The username is automatically generated by the NEN system and cannot be changed. The username consists of the initial letters of the first name, last name, and organization name.

The password format is subject to the security policy of the NEN system. After setting the password, complete the confirmation by selecting "Odeslat"/ "Send".

The language of this section can be changed into English in the upper right corner.

You can now log in to the NEN system and perform the necessary tasks.